Out of Court Disposals Team Clerk - HC616210

Job details

Job details – Out of Court Disposals Team Clerk

Location – Mottisfont Court, Winchester 

Salary - Scale 4 -  £24921.00 - £27351.00

Hours – 1 x Full time 37 hrs per week   1 x Part time 18.5 hrs per week (to be worked over 3 days and discussed at interview)

Once trained there is an opportunity to work form home two days a week (full time vacancy)

Contract – Permanent 

Closing date –  Sunday 12th May 2024 at 23.59 hours

About the Role

Your role will be to perform a range of clerical tasks which support the delivery of an effective and efficient service to both Hampshire & IOW Constabulary and our partnership agencies, specialising in Out of Court Disposals through the Criminal Justice System.

Responsibilities will be and not limited to:

1. Provide generalist administrative support to the Out of Court Disposals Team, including managing enquiries and, as appropriate, directing more complex enquiries onto the relevant area for resolution.
2. Create, update and maintain records held on the relevant computerised and manual filing system(s) throughout the department, ensuring that the information is accurate, up to date, accessible and compliant with local, regional and national guidelines.
3. To research and provide information and statistics to stakeholders using the appropriate systems in line with legislative and operational requirements. Quality assurance of any information that is received, ensuring the accuracy and consistency of the data. Evidence and escalate any identified issues and, where appropriate, provide advice to support improvements in information quality.
4. Develop a thorough understanding of the relevant legislation and procedures to support the processing of the required legal documentation in line with any service level agreements that are in place.
5. Regularly liaise with multiple internal and external stakeholders to ensure an efficient and effective service is provided.
6. To be responsible for:
7. 1. Initiating out of court procedures, including but not limited to, assessing Conditional Cautions, Simple Cautions and Community Resolutions, ensuring accuracy, making decisions in relation to initial submission of Cautions.
   2. Undertaking further enquires, if appropriate, to identify the correct offence wording, gravity score, ensuring appropriate conditions are issued and forwarding details to the relevant Diversionary Course, Money Handling Unit, Youth Offending Team and Partner Agencies.
   3. Liaising and maintaining positive working relationships with Police Officers and staff, the Crown Prosecution Service (CPS), and Diversionary course providers such as Druglink, Victim Support and Hampton Trust.
   4. Undertaking further enquiries, ensuring that Conditional Caution and Community Resolutions are managed within the agreed legal time limits.
   5. Obtaining, quality assuring, redacting, reformatting, and preparing any supporting/additional evidence to officers and Senior officers which supports achieving successful prosecutions through the Criminal Justice System with Conditional Cautions that have been breached
   6. Providing support and guidance to officers, offenders and supporting victims needs and expectations by correspondence and phone calls regarding Out of court disposals and the associated process and updates.
   7. Interrogating and updating computer systems with the outcome of Diversionary Course attendance/non-attendance ensuring data is accurate, up to date and accessible in connection with Out of Court Disposals.
   8. Monitoring and processing cases which have been diverted from court, by CPS, preparing evidence for senior officer approval to ensure the correct outcome is administered
   9. Identifying, addressing, and highlighting high risk cases for Domestic Abuse and indictable or triable either way offences and escalating these cases to Line Managemen

For more information please see the role profile 

As members of Hampshire Constabulary police staff you will have access to a wide benefits package, including but not limited to: 

•    A hybrid working environment with flexible working hours (following the successful completion of any required training).
•    Competitive pay with the ability to progress through the salary range. 
•    Family friendly policies supporting those with caring responsibilities.
•    Generous annual leave entitlement starting at 24 days (pro-rata for part-time workers) in addition to public holidays, rising to 29 after five years’ service. 
•    Cycle to work scheme. 
•    Access to a wide range of learning and development opportunities. 
•    Local Government Pension Scheme. 
•    Opportunity to join the Hampshire Police Leisure and Sports Club and obtain a Blue Light Card, which both offer a range of shopping, holiday and leisure discounts and other benefits.
•    Employee wellbeing support, including onsite wellbeing rooms. 
•    Access to 24/7 Employee Assistance Programme. 
•    Long service and recognition awards. 
•    Eye test vouchers. 
•    Staff representation groups and networks.

Essential Qualifications

Educated to Educated to QCF Level 2 (3-5 passes) OR work experience deemed to have brought the postholder to a comparable level.

Essential Experience

Experience of working in a busy administrative environment, undertaking complex administrative tasks to a high standard.

Competencies 

We are Emotionally Aware at Level 1

We Take Ownership at Level 1

We Analyse Critically at Level 1

Integrity

Public Service

Candidate guidance to completing an application form

Contact details for an informal discussion

Please contact the Recruitment Team at police.recruitment@hampshire.police.uk or on 023 8045 1611

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.
 

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting: positive.action@hampshire.pnn.police.uk

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.