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Legal Secretary OCC7017

Job Details:

Salary Range:  £21,074 - £23,111 per annum

Work Location:  County Hall, Oxford

Hours per week:  37

Contract type:  Permanent 

Closing date:  22nd February 2019

Interview date: 4th and 5th March 2019

Advert Text:

We are looking for a Legal Secretary to work as part of the busy Legal Team.


The successful candidate will provide comprehensive and efficient secretarial and administrative support to our Solicitors in the Environment, Conveyancing, and Contracts teams. The ability to deal with highly confidential and sensitive information is essential – as is the ability to work well under pressure and to tight deadlines.


Not only is this position a great opportunity to work in a professional office, but also to work alongside legal professionals and other secretaries.  This position could suit someone who wants to get a foot-in-the-door in a legal environment, or perhaps someone that is looking to return to the office after a career break.


Duties will include audio and copy typing of legal documents, liaising with clients and solicitors, and a large range of other secretarial and administrative duties.


Benefits of this post include an excellent pension scheme, 27 days’ holiday allowance (in addition to bank holidays) and flexible working.

Job Purpose:

  • To provide comprehensive and efficient secretarial and administrative support to the team
  • To assist County Legal Services in maintaining the provision of an effective and efficient legal service to the County Council in compliance with the Office Procedures Manual formulated in accordance with the Law Society’s Practice Management Standards

Role Responsibilities:

  • To support and work with all the fee earners and officers, to include:

- preparation of documents

- copy-typing and audio-typing

- liaising with client departments, the court, private practice, solicitors and barristers

- maintenance of team databases

  • All secretarial and administrative duties including photocopying, filing, faxing, minute taking, use of email (including secure email), arranging meetings, taking accurate messages, deliveries to other legal offices, DXing, and such other administrative duties as may be required
  • To assist in the creation and upkeep of legal and other databases and support paperless working
  • In the absence of an appropriate fee earner to identify any urgent matters and to raise these with another appropriate fee earner or Line Manager
  • To undertake such other duties as may be assigned from time to time, including assisting other teams within Legal Services if necessary
  • To provide cover for other Legal Secretaries and the Administrator when required

Essential Role Requirements:


  • Good interpersonal skills
  • Good communications skills both written and oral
  • Team working
  • Ability to work creatively and flexibly
  • IT literate



  • Good all round education
  • RSA I or equivalent



  • Experience within a professional office
  • The ability to word process accurately from dictation and hard copy


Other requirements:

  • Positive approach to change


Desirable Role Requirements:


  • RSA II or equivalent



  • Windows 10 and Office 2000

Contact details for an informal discussion:

Jennifer Crouch, Deputy Principal (Environmental) on 07392 318903


Our Organisation is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

As a Disability Confident employer we guarantee an interview for disabled applicants who meet the essential criteria for the job. We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education we guarantee an interview for our apprenticeships. 

All posts, unless stated otherwise, are open to part time working and job share arrangements.

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