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Financial Assessment Team Leader, Adult Services OCC11429

Job Details:

 

Salary Range: £30,507 - £32,878
Work Location:  Abbey House, Abingdon
Hours per week: 37
Contract type: Permanent
Closing date: 2 June 2019
Interview date: 12 & 13 June 2019
 

Advert Text:

 

An exciting opportunity has arisen to join the Financial Assessment Team as a Team Leader. The Financial Assessment Team is primarily based in Abingdon and carries out the Financial Assessments for all adults who are receiving care from Social Serivces throughout Oxfordshire. Excellent customer service skills are essential to ensure we provide the highest level of service to the people we are assessing. The role is responsible for ensuring the financial assessments are carried out quickly and accurately so you will need to be able to lead the team to work in the most efficient way whilst maintaining a high level of accuracy. You will need to be able to resolve complex queries and diffuse difficult situations where people may be distressed.

Job Purpose:

 

  • To manage the allocation of work throughout the Financial Assessment Team to ensure Non Residential Visits and Residential assessments are carried out within the prescribed timescales. 
  • To supervise the team members in their allocated function, Non-Residential or Residential, carrying out Appraisals and one to ones in line with OCC policy
  • To manage input of client data to ensure both Residential and Non Residential invoices are generated accurately and on the due date.
  • To work with the Financial Assessments Manager to ensure functional responsibilities are interchangeable between team leaders to allow the Financial Assessment Team to flex as the needs of the business demand. 
  • To liaise with OCC Adult Social Care staff to implement process and procedure improvements and adapt to changes in legislation as identified by the Financial Assessments Manager. 
  • To support the continuous development of the Financial Assessment Team embedding and sustaining change.
  • To be responsible for ensuring that all relevant County policies and procedures are adhered to and concerns are raised in accordance with these policies.
  • To be responsible for ensuring that all County Adult Protection Policies are adhered to and concerns are raised in accordance with these policies.
  • To be responsible for ensuring that all County Safeguarding and Child Protection policies are adhered to and concerns are raised in accordance with these policies.

Role Responsibilities:

 

  • Ensure all Non Residential Visits are carried out within agreed timescales in order to maximise income to OCC. To manage the prioritisation of booking visits to maximise income through effective planning of visits.
  • Prioritise and allocate Residential Assessments to Assessment Officers to ensure the Service Level Agreements are met.
  • To ensure compliance with Directorate and County Council procedures and practices, particularly in respect of financial control and recording.
  • Assist with the regular audit and review of sample cases thereby ensuring compliance with the agreed processes within the team, the accuracy of assessments and for monitoring customer satisfaction with the performance of the team.
  • Ensure the timely and accurate input of data into the systems used by the Financial Assessment Team, so that both Residential and Fairer Charging invoices are generated accurately and on the due date. 
  • Maintain up to date knowledge of the Care Act and DOH guidance, state benefits, changes to the statutory charging schemes and wider personal finance initiatives, and to apply this knowledge in the maintenance of processes and training, both within the team.
  • Check and authorise and record Assessment Reductions of up to £10k in overall value.
  • Check and authorise and record client refunds up to £10k in overall value. 
  • Generate the monthly client Residential or Non-Residential invoice runs.  To manage the creation of the interface file for the IBC to ensure that ASC clients are billed in a timely and accurate manner.
  • Contribute to the continuous improvement of working practices within Oxfordshire County Council.
  • Ensure any health and safety issues are communicated to your manager and to take reasonable care of the health and safety of yourself and other people who may be affected by your acts or omissions at work. 
  • Assist the Financial Assessments Manager to work effectively with partners and stakeholders promoting and developing a strong partnerships agenda. 
  • Assist the Financial Assessments Manager to work with other Managers both within and external to the Financial Assessment Team to contribute to the development of directorate strategies.
  • Assist the Financial Assessments Manager to ensure the service operates cooperatively and constructively across service boundaries to achieve the Directorate objectives
  • Deputise for the Financial Assessments Manager as appropriate to include attending meetings and/or events as required.

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For Managers - you must ensure you are all fully aware of your responsibilities for Health & Safety, and the relevant activities expected of you as a Manager including the need to ensure:

  • All new employees, that you manage, are fully briefed at induction
  • Your team are regularly reminded of key issues and responsibilities
  • Your staff are set appropriate targets at appraisals
  • Your staff undertake appropriate health and safety training, including refresher training as necessary
  • You carry out risk assessments and implement them, for processes, operations and activities under your control
  • Health & Safety is a regular topic at Team Meetings

 

For all staff - You have specific responsibilities under Health & Safety legislation to ensure that you:

  • Take reasonable care for your own health and safety, and that of others affected by what you do, or do not do
  • Cooperate on all issues involving health and safety
  • Use work items provided for you correctly, in accordance with training and instructions
  • Do not interfere with or misuse anything provided for your health, safety or welfare
  • Report any health and safety concerns to your line manager as soon as practicable

 

Oxfordshire County Council is re-organising office accommodation across the county, and the location of this post may change. The successful applicant for this position will be kept informed by his/her line manager of any proposed change in location

 

Role Requirements:

 

Essential Criteria:

 

Educational achievements, qualifications, training and knowledge:

 

  • Good standard of general education to A level Standard or equivalent.
  • Ability to use Microsoft Office applications and general IT literacy.

 

Experience:

 

  • Experience of Charging under the Care Act financial assessments and the Benefit Regulations.
  • Experience of supervision of staff.
  • Experience of communicating effectively at all levels of the organisation
  • Experience of dispute resolution
  • Experience of effective resource planning to ensure efficient use of resource to achieve team objectives. 
  • Experience of improving processes or procedures in order to deliver savings or benefits
  • Experience of working with a variety of stakeholders or partners

 

Job related aptitude and skills:

 

  • Knowledge of Residential and Non Residential Assessments
  • Knowledge of FNC payments
  • Knowledge of Residential provider payments or similar.
  • Understanding of the Care Act
  • Understanding of Adult Protection, Safeguarding and child Protection Polices.
  • Ability to prioritise, schedule and manage workload for multiple members of staff.
  • Knowledge of all relevant ICT systems in use within the Financial Assessments Team

 

Job related competencies:

 

  • Active Communication – actively consults and supports the flow of communication through the organisation and provides a compelling vision to others.
  • Improving Performance - Consistently manages towards high performance through appropriate feedback, management of poor performance and respect for individual difference.
  • Motivating & Influencing - Has impact and influence and effectively motivates others to achieve goals and embrace change.
  • Decision-making – makes clear management and financial decisions that take full account of value for money, cost management, efficiency and risk.
  • Delivering Results- Consistently delivers stretching objectives through effective prioritisation and the efficient use of resources.
  • Customer focus – retains responsibility for high levels of external and internal customer service through active feedback and a strong understanding of diverse customers.
  • Strategic Awareness – develops effective internal and external relationships and networks that enable the understanding and delivery of broad organisational goals.
  • Personal Effectiveness - Acts with high levels of trust and personal accountability and responds positively to change and opportunities for personal development

 

Personal qualities:

 

  • Analytical and problem solving skills
  • Excellent communication skills, both written and verbal to all levels of the organisation
  • Considerable organisational skills
  • Ability to work on own initiative and make decisions
  • Ability to work under pressure to meet deadlines
  • Ability to adapt to and contribute to changes in working practices
  • Able to work flexibly and support colleagues
  • Adaptable and Flexible and maintains personal resilience in response to change and competing priorities
  • Able to work with competing and different priorities
  • Ability to actively manage change for the benefit of the service.
  • Accepts responsibility and accountability
  • Ability to identify improved ways of working and act/deliver on these
  • Ability to withstand pressure and remain calm in stressful situations.

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Special Requirements:

 

This role is subject to a satisfactory Enhanced DBS check with Adults Barred List.

 

Physical:

 

Ability to travel around county to attend meetings and client visits


Equal Opportunities:


Commitment to and understanding of, the principles of Equal Opportunities for all, in employment and the delivery of services. 

 
Desirable Criteria:

 

Education:

 

Continuing professional development being pursued
Knowledge of charging under the Care Act 
Knowledge of Benefit system

 

Experience:

 

Experience in managing a team
Experience in managing change
Experience of working effectively with senior colleagues
Experience of using LAS ControCC or equivalent ASC IT system

 

Contact details for an informal discussion:

If you would like to learn more about this role or for an informal chat please contact Sheldon O'Donoghue on 07554103550.

 

Our Organisation is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

As a Disability Confident employer we guarantee an interview for disabled applicants who meet the essential criteria for the job. We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education we guarantee an interview for our apprenticeships. 

All posts, unless stated otherwise, are open to flexible working arrangements.

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