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Casual Clerk to Governing Body OCC1126


Salary range: £11.73 to £12.69 per hour, plus holiday pay

Work location: Oxfordshire, Countywide

Contract type: Casual




Becoming a Casual Clerk to the Governing Body


The Clerk provides:


  • Comprehensive advice on governance and education legislation 
  • Coordination and organisation of meetings and workload 
  • Administrative support for governors, especially the Chair



The Clerk to the Governing Body has a key role to play in making sure all pupils at a school receive the highest standard of education possible and are able to achieve their full potential. They are essential to education.


An effective clerk provides professional, accurate minutes; business continuity for governing bodies and reflects, to the outside world, the effective working of the governing body. All new clerks are supported through a development plan and we organise regular support meetings to exchange information and keep clerks updated.


You will need strong organisational skills, the ability to prioritise your workload and good customer service skills. The ability to work on your own initiative as well as a mature and committed approach is essential. Excellent oral and written communication skills are required. Previous experience and knowledge of the workings of governing bodies is desirable but not essential. Access to a car to travel to the schools is essential.


Working with school governors can be an extremely rewarding activity as they actively help to shape the workforce of the future. The quality of education we provide for today’s children will affect the quality of our society in the future.


School governors come from all backgrounds reflecting different cultures, communities, work skills and life experiences and you will form good working relationships with a diverse group of people. An effective governing body is a source of enormous strength to a school and the advice and support that a good clerk can bring will add additional value. They encourage and enable governors to ask searching questions and share in formulating the school’s aims and vision.


"It is a statutory requirement to employ a clerk for schools". In their commitment to improving governance in schools, the Department for Education has recognised the need for governing bodies to have “professional support” and it is a statutory duty on governing bodies to “have regard to advice from the clerk.”



Main Responsibilities


  • Accurate minute taking at 6 full governing body meetings per annum, per school.
  • Transcription and production of draft minutes to a high standard commensurate with the Service’s customer service requirements for approval by the chair to the governing body within 7 working days of each meeting.
  • Full administrative service; to include preparation and circulation of the agenda, collation and circulation of supporting papers within appropriate timescales.
  • Monitoring governor attendance, identifying any governors who fail to meet attendance requirements and alerting the chair to the governing body.
  • Monitoring of committee membership and other documentation to support the administration of the governing body.
  • Advising the governing body and Governor Services of terms of office nearing completion.
  • Assistance with the maintenance of the official minutes book.
  • Provision of advice and guidance on school regulations and instruments of government.
  • Liaison with governing body members between meetings.
  • Attendance at briefings provided by the LA.
  • Uphold any codes of practice adopted by the governing body and observe the rules of confidentiality.



Role Requirements


  • Fully conversant with Microsoft office software including Word 
  • Experience of taking precise, accurate minutes
  • Proven administrative and organisational abilities 
  • Excellent literacy skills including spelling
  • Excellent presentation skills
  • Excellent communication skills – both oral and written 
  • Ability to work with diplomacy and tact, showing a respect for confidentiality
  • Flexible approach to tasks and an ability to use initiative
  • Commitment to continuing personal development 
  • Commitment to customer service
  • Access to computer and e-mail facility
  • Access to car and ability to travel independently to different locations within the county 
  • Experience as a clerk to a governing body or an understanding of school governing body work (Desirable)



Contact details for an infomal discussion


Please contact Governor Services via GovernorServices@Oxfordshire.gov.uk



Application Procedure


To apply, you will need to complete an online application form. This includes a section asking you to explain how you meet the role requirements, as specified in the job posting. You may attach a cover letter and/or CV to your application form, however it is not mandatory.


If you experience any difficulties whilst completing the application form, please contact the Recruitment Team using Recruitment Application Enquiry Form on the Home Page.



Our commitment to equality, diversity and inclusion


At Oxfordshire County Council we are proud of our diverse workforce. Everyone is accepted for who they are, regardless of age, disability, gender identity, marital status, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We have a number of staff network groups which provide peer support and safe spaces for staff.


Our commitment to safeguarding


Our Organisation is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment.

We will ensure that all our recruitment and selection practices reflect these commitments.


Guaranteed interviews


As a Disability Confident employer we guarantee an interview for disabled applicants who meet the essential criteria for the job. We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education we guarantee an interview for our apprenticeships. We are also committed to helping and supporting those transitioning from HM Armed Forces to civilian life and guarantee an interview for those demonstrating the essential criteria for the role, within three years of leaving the service.


We are open to discussions about flexible working.


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